Subtotal $0.00
As global regulations change, your organization must have the skills and know-how to achieve sustained competitive advantage. EHA Soft professional services team can help. We offer practical experience and knowledge to help accelerate you reduce risk and ensure product and employee safety.
National Software Campus, Mahon, Blackrock, Cork, Ireland T12 XY2N
mai™ manages contractor compliance in real time at the operational level – the layer corporate EHSQ platforms are not designed to reach. One platform. One login. Trusted across six leading pharma and life sciences manufacturers.
Corporate EHSQ platforms like Cority and Enablon serve a critical function: they provide structured, auditable records for GXP, GMP, and regulatory compliance. They are governance systems — built to satisfy auditors.
mai™ operates at a different layer entirely. It is the system that decides, in real time, whether a specific contractor operative can access a specific area of your site to perform a specific task — verifying their induction, competency records, risk assessment sign-off, and permit before the gate opens.
These two layers are not competing. They are complementary. If your site already uses Cority or Enablon, mai™ does not replace it — it closes the operational compliance gap those systems are not designed to fill.
Contractors turned away at site due to missing certifications, expired inductions, or incomplete documentation. Every hour of standby time is a direct project cost — and a schedule risk that compounds daily on active capital works.
Corporate and regulatory audits surface contractor compliance gaps facilities teams didn’t know existed. Reactive compliance is not acceptable under pharmaceutical regulatory scrutiny — and the finding is written before you know the gap exists.
Spreadsheets and email chains cannot manage contractor volumes, certification expiry, and permit-to-work across a live capital project. When something goes wrong, there is no audit trail and no accountability.
Four capabilities that eliminate gate-stop risk, reduce audit exposure, and give project managers real-time visibility from induction to handover.
Automated document collection, certification tracking, and induction management. Contractors arrive gate-ready before they set foot on site. Every requirement verified, timestamped, and audit-traceable.
Real-time gate decisions — who is on site, what work is permitted, which certifications are valid today. Non-compliant operatives cannot obtain a permit, regardless of time pressure at the gate.
Single-view compliance status across all contractors, vendors, and sites. Designed to satisfy corporate and regulatory audit requirements — with CSRD-relevant operational data accumulated as a natural byproduct of active management.
One platform. One login. Deploy across every site — Ireland, UK, France, Denmark — without separate systems or integration projects. Built to scale with your global pharma footprint, hosted on Microsoft Azure.
Our clients consistently begin with a single site and a single problem. They stay and expand because the platform proves its value fast — and keeps proving it as the programme grows across sites, countries, and departments.
Deployed mai™ across three Irish pharmaceutical and medical device manufacturing sites. Expanded into vendor management as the compliance programme matured. Then J&J’s quality department — after an external audit finding on supplier qualification — extended mai™ to manage all supplier checks, prequalification documentation, and audit evidence. The corrective action from that audit is now closed. mai™ crossed from EHS into quality without a new sales process or a new system.
Launched contractor management in Ireland. As business expanded operations into the UK, mai™ scaled with them — same platform, same compliance framework, new geography. No re-implementation, no new vendor relationship, no disruption to the contractor community already in the system.
Multi-country pharmaceutical manufacturer with operations across three European countries. Contractor management live in Ireland. Platform architecture already in place to extend across French and Danish sites — one system, consistent compliance, no re-implementation across geographies.
The system eliminated a category of corporate audit findings we had been managing manually for years. Our contractors are gate-ready before they arrive — and the audit trail exists before we are asked for it.
The system eliminated a category of corporate audit findings we had been managing manually for years. Our contractors are gate-ready before they arrive — and the audit trail exists before we are asked for it.
One of the most strategically significant aspects of mai™ is its funding model. The contractor community — not your organisation — funds the infrastructure. Each contractor company pays a subscription fee to maintain their compliance profile in the system.
In return, they can share that profile, their compliance records, and their employees’ credentials across every client they work for. The platform pays for itself through the contractor ecosystem it serves.
For your organisation, this means enterprise-grade contractor governance at a fraction of the cost of a traditional software licence — because the cost is carried by the 850+ contractor companies who benefit from the shared compliance infrastructure.
The Fortress Safety System is EHA’s integrated EHS framework — six pillars, 18 modules, one platform, one login. Organisations that start with contractor management consistently expand into the broader safety management programme as value compounds across sites.
A complete operational safety architecture for regulated manufacturing — designed to scale from a single site to a global programme without changing platforms or losing data.
Explore the full Fortress Safety System24 years implementing safety management systems in pharmaceutical and regulated manufacturing environments. We understand your audit obligations, your regulatory pressures, and your site access realities — not as a theory, but as practitioners. Our Pfizer model earned a Pfizer Global Internal Award for contractor management.
Behind mai™ sits a dedicated backroom support team whose function is to manage the client-contractor relationship, maintain data currency, and ensure contractor onboarding happens to a consistent standard — without placing administrative burden on your own teams. Any contractor management system without a proactive human layer will degrade over time. Software alone cannot close this gap.
One platform, rebuilt from scratch on Azure, that we can extend rapidly. When J&J needed vendor management, the capability was deployed. When Jazz expanded to the UK, deployment took days. When J&J’s quality team needed supplier governance after an audit finding, the platform extended to serve them — without a new system or a new vendor relationship.
The largest EHS platforms are priced for the largest enterprises and carry the complexity and cost of their acquisition history. EHA Soft delivers enterprise-grade active contractor management at a fraction of the cost — on a contractor-funded model where your organisation pays for induction training, not an enterprise software licence.
Most regulated manufacturing sites score between 60 and 70%. Every percentage point below 100% represents a real gap in your contractor compliance framework — and on a capital project with 50 active contractor companies, that can mean 10 potential compliance failures at any given time.
